Manager, Accounts Payable

About This Job

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about!

Your role and responsibilities:

The Manager, Accounts Payable is responsible for leading and optimizing the accounts payable function, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role oversees AP operations, strengthens internal controls, manages vendor relationships, and drives process improvements to support the organization’s financial and operational goals.

The ideal candidate is a hands-on leader with strong technical accounting knowledge, process improvement mindset, and the ability to thrive in a fast-paced, high-growth environment.

Accounts Payable Operations

Oversee the end-to-end accounts payable process, including invoice intake, coding, approvals, and payment processing

Ensure timely and accurate processing of vendor invoices in accordance with company policies

Monitor AP aging and manage payment cycles to optimize cash flow

Team Leadership & Development

Manage, mentor, and develop the accounts payable team

Establish clear performance expectations and support professional growth

Allocate workload and ensure operational efficiency across the team

Vendor Management

Maintain strong relationships with key vendors and partners

Resolve invoice discrepancies, payment issues, and inquiries in a timely manner

Ensure vendor records are accurate and up to date

Month-End Close & Reporting

Oversee AP-related month-end close activities, including accruals and reconciliations

Ensure completeness and accuracy of AP balances in the general ledger

Provide reporting and insights on AP trends, liabilities, and cash requirements

Compliance & Controls

Ensure compliance with company policies, internal controls, and accounting standards (US GAAP/IFRS)

Maintain and improve controls over invoice approval workflows and payment processing

Support internal and external audits by providing documentation and responding to audit requests

Process Improvement & Automation

Identify and implement process improvements to enhance efficiency, scalability, and accuracy

Drive automation initiatives (e.g., invoice scanning, workflow tools, ERP enhancements)

Standardize procedures and maintain up-to-date documentation

Cross-Functional Collaboration

Partner with Procurement, Finance, and business units to ensure accurate coding and approval of expenses

Collaborate with Treasury on cash flow planning and payment strategies

Support Finance leadership with reporting and operational insights

Ad Hoc Projects

Lead or support special projects, system implementations, and process transformation initiatives

Basic qualifications and experience:

Bachelor’s degree in Accounting, Finance, or a related field

5–8+ years of accounts payable or accounting experience, including supervisory experience

Strong understanding of AP processes, internal controls, and financial reporting

Experience managing high-volume invoice processing

Advanced Excel skills

Strong leadership and team management abilities

Excellent attention to detail and organizational skills

Strong problem-solving and decision-making capabilities

Effective communication and stakeholder management

Continuous improvement mindset

Preferred qualifications and experience:

CPA designation or working toward certification

Experience with ERP systems (e.g., NetSuite, SAP, Oracle)

Experience in a high-growth or fast-paced environment

Knowledge of automation tools and invoice processing systems (e.g., Coupa, Tipalti)

Experience supporting audits and regulatory compliance

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 100,000 - 140,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Position Name

Manager, Accounts Payable